Last Updated: 3rd September 2024

1. Introduction

Kickoff Events Ltd ("we", "our", "us") is committed to protecting and respecting your privacy. This GDPR Policy outlines how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and relevant data protection laws.

2. Data Controller

For the purposes of GDPR, Kickoff Events Ltd acts as the data controller of your personal data. Our contact details are as follows:

• Company Name: Kickoff Events Ltd
• Address:128 City Road
  London
  EC1V 2NX
  UNITED KINGDOM
• Email: GDPR@kickoffevents.co.uk
• Telephone: +44 7588 208981

3. What Personal Data We Collect

We collect and process the following types of personal data from you:

• Identity Data: Full name, title, date of birth, gender
• Contact Data: Billing address, delivery address, email address, and phone numbers
• Financial Data: Bank account and payment card details
• Transaction Data: Details about payments to and from you
• Marketing and Communication Data: Your preferences in receiving marketing information from us
• Event Information: Event preferences, ticket purchases, dietary or accessibility requirements

4. How We Collect Your Data

We collect personal data from you in the following ways:

• Direct Interactions: You provide personal data when you fill out forms, purchase tickets, request information, or communicate with us via email, phone, or website.
• Third Parties: We may receive data about you from third parties such as event partners, suppliers, and marketing agencies.
• Automated Technologies: As you interact with our website, we may collect technical data such as IP addresses and cookies.

5. Purpose of Data Processing

We use your personal data for the following purposes:

• Event Management: To register and manage your participation in our events, including ticket sales, event logistics, and any specific requests (e.g., dietary preferences).
• Customer Support: To respond to your inquiries, provide customer service, and communicate with you.
• Marketing: To provide information on our latest events, offers, and news (with your consent).
• Compliance: To comply with legal obligations, including tax, accounting, and regulatory requirements.
• Analytics and Improvements: To monitor the use of our website and improve user experience.

6. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contractual Necessity: Processing is necessary to perform a contract with you or to take steps at your request prior to entering into a contract.
• Legitimate Interests: Processing is necessary for our legitimate business interests, such as event planning and marketing, provided your interests and fundamental rights do not override those interests.
• Consent: In cases where we rely on your consent for processing (e.g., marketing), you have the right to withdraw your consent at any time.
• Legal Compliance: To comply with applicable legal obligations.

7. Data Sharing and Third Parties

We may share your personal data with third parties in the following situations:

• Service Providers: We work with third-party vendors, such as event platforms, payment processors, and marketing agencies, to support our business and deliver services.
• Event Partners: For co-hosted or partner events, we may share your information with relevant partners for event logistics and communication.
• Legal Requirements: We may disclose your data if required to comply with a legal obligation or to enforce our terms and policies.
• Business Transfers: In the event of a merger, sale, or restructuring, your personal data may be transferred as part of the transaction.

8. International Data Transfers

Your personal data may be transferred outside the European Economic Area (EEA). In such cases, we will ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data and comply with GDPR requirements.

9. Data Retention

We retain your personal data only for as long as is necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law. Once the retention period has expired, we will securely delete or anonymize your personal data.

10. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to Access: You have the right to request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Erasure: You may request that we delete your personal data, subject to legal and contractual obligations.
• Right to Restrict Processing: You have the right to request that we limit how we use your personal data.
• Right to Data Portability: You can request to receive your personal data in a structured, commonly used, and machine-readable format, and transfer it to another controller.
• Right to Object: You can object to our processing of your personal data for direct marketing purposes or based on legitimate interests.
• Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw consent at any time.

To exercise any of these rights, please contact us using the details provided in section 2.

11. Security of Your Data

We have implemented appropriate technical and organizational security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. Despite these measures, no data transmission over the internet can be guaranteed to be completely secure.

12. Cookies

Our website uses cookies to collect information about your browsing behavior. For more details, please refer to our [Cookie Policy].

13. Changes to This Policy

We may update this GDPR policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

14. Contact Us

If you have any questions or concerns about this GDPR policy or your personal data, please contact us at:

• Email: GDPR@kickoffevents.co.uk
• Phone: +4407588 208981

This GDPR Policy is designed to be transparent and to ensure that Kickoff Events Ltd remains compliant with data protection regulations, prioritising the privacy of our clients and event participants.